Vendor Expo
800+ runners. Their families. Father's Day. The waterfront. This is the vendor opportunity of the summer.
June 21, 2026 · Bronte Harbour Park, Oakville · 8:00 AM – 3:00 PM
800+
Runner Target
2,500+
Projected Attendees
50–70
Vendor Spots
FREE
Public Admission
Why This Event Works for Vendors
A Regional Draw — Not Just a Local Event
Bronte Harbour Park pulls visitors from across the western GTA. Expect families and runners from Oakville, Mississauga, Burlington, and Milton. The waterfront location — with its marina, lake views, and scenic walking paths — is a destination on its own.
People Stay All Day
The festival runs 8:00 AM to 3:00 PM. Live music, a kids' zone (jumping castle, face painting, games), a beer garden, and food trucks give every family a reason to stay well past the race finish. More time at the festival means more time at your booth.
Curated Market — Not a Flea Market
We cap vendor numbers to protect your exposure. This is a selective market, not a sprawling fair. Every booth gets real attention from a high-value crowd.
Premium Event Branding
Your business sits alongside a professionally produced event — Red Bull DJ, chip-timed 5K, live music, and major sponsors including CIBC and ON Running. This is a race weekend, not a craft fair.
Applications are open — spots fill fast.
50–70 vendor booths available. First come, first served.
Booth Options
All fees are + HST. Limited to 50–70 vendor booths — applications reviewed on a rolling basis.
Market Vendor Booth
+ HST
- ✓ 10×10 ft outdoor space
- ✓ Festival hours 8 AM–3 PM
- ✓ Setup window: 5:30–6:30 AM
- ✓ Prime waterfront location
- ✓ Listed on event website
Swag Bag Sponsor
+ HST · No booth required
- ✓ Product/insert in every finisher's swag bag
- ✓ 800+ guaranteed impressions
- ✓ Brand featured on event materials
- ✓ Great for product launches or samples
Booth Add-Ons — Available to Market Vendor Booth Holders
Swag Bag Add-On
+$100 + HSTAdd your product, flyer, or sample to every finisher's swag bag. 800+ impressions guaranteed. Ideal for coupons, samples, or branded inserts. Available exclusively to confirmed booth vendors.
Prize Raffle Donation
FREEDonate a product (or a few) as a prize in our participant draw. We'll announce your business by name on stage during the event and include your prize in the raffle. Simply tell us what you're donating and the quantity — we handle the rest.
Add-ons are indicated during the application. Questions? Email greg@tapegeeks.com
Park Layout
See where vendor booths, food trucks, beer garden, kids zone, stage, and start/finish line are positioned throughout Bronte Heritage Waterfront Park.
Bronte Heritage Waterfront Park · Oakville, ON · June 21, 2026 · Layout subject to change
Who Should Apply?
We welcome a wide range of local businesses and makers. If you serve the Oakville community, there's a place for you here.
Vendor Requirements
All vendors must meet the following before the event.
- ✓
Liability Insurance
Minimum $2M general liability required for all vendors.
- ✓
Food Handling Permits
Food vendors must hold valid Ontario food handling permits and upload certificate with application.
- ✓
Your Own Setup
Vendors supply their own 10×10 tent, table, chairs, and display materials.
- ✓
Setup Window
Arrive between 5:30 AM and 6:30 AM. Roads close at 7:00 AM — no vehicles permitted on-site after this time. All booths must be fully set up and ready by 8:00 AM.
- ✓
Stay for Duration
Vendors must remain open for the full festival (8 AM–3 PM). Early breakdown is not permitted. Move-out begins at 3:00 PM sharp.
- ✓
Town Compliance
All vendors must comply with Town of Oakville bylaws and event regulations.
Ready to Join the Festival?
Spots are limited. Applications reviewed on a rolling basis — apply early to secure your space.
Apply Now — It's Free to Apply →Questions? Email greg@tapegeeks.com
Vendor FAQ
Your $250 + HST fee reserves a 10×10 ft outdoor space at Bronte Harbour Park. You are responsible for bringing your own tent, table, chairs, and all display materials. No furniture or equipment is provided.
Limited power access may be available on a first-come, first-served basis. If you require power, please indicate this in the Special Requirements section of your application. We cannot guarantee availability and recommend battery-powered solutions where possible.
Setup begins at 5:30 AM. All vendors must be on-site and unloaded by 6:30 AM — roads surrounding the event area close at 7:00 AM for race setup. Your booth must be fully ready by 8:00 AM.
After unloading, vehicles must be moved to designated vendor/general parking areas before roads close at 7:00 AM. Parking details will be provided in your vendor confirmation package.
The festival runs from 8:00 AM to 3:00 PM. The race starts at 8:00 AM, and as runners finish (from approximately 9:00 AM onward), foot traffic spreads through the vendor market. Expect steady traffic from 9:00 AM–2:00 PM.
No. Early breakdown is strictly not permitted. Teardown begins at 3:00 PM. Vendors who break down early may be disqualified from future events.
Each vendor is responsible for removing all waste, packaging, and materials from their booth area. The site must be left in the same condition as found. Any garbage or debris left behind will result in a cleanup fee charged to the vendor.
We expect 800+ registered runners plus their families, and community members from across Oakville and surrounding areas. Total attendance is projected at 1,500–2,500 people throughout the day.
Yes — the Bronte Harbour Classic proceeds rain or shine. Vendors should come prepared for all weather conditions. In the event of extreme weather or a municipal cancellation order, vendors will receive a full credit toward a future event.
Food vendors must hold valid Ontario food handling permits and certifications. You will be required to upload your most recent certificate in the application form. Food vendors must also comply with all Town of Oakville health and safety regulations.
Applications are reviewed on a rolling basis. You will receive an email confirmation within one week of submitting. Payment is due within 7 days of acceptance — your spot is not confirmed until payment is received.
Booth sharing must be approved by the event organizers. Both businesses must be listed on the application. Contact greg@tapegeeks.com to discuss.
Vendor Terms & Conditions
By submitting an application, vendors agree to the following terms.
- 1
Application & Acceptance
Submission does not guarantee acceptance. The event organizers reserve the right to approve or decline any application at their sole discretion. Accepted vendors will receive a confirmation email with payment instructions.
- 2
Booth Fee & Payment
The booth fee is $250 + HST for a 10×10 Market Vendor Booth. Swag Bag Sponsorship is $200 + HST. The Swag Bag Add-On for booth holders is $100 + HST. Full payment is required within 7 days of acceptance confirmation. Failure to pay within this window may result in the spot being released to another vendor.
- 3
Refund & Cancellation Policy
Cancellations made 30+ days before the event (by May 22, 2026) will receive a 50% refund. No refunds for cancellations within 30 days of the event. In the event of event cancellation due to circumstances beyond our control (weather, municipal order, etc.), vendors will receive a full credit toward a future event.
- 4
Setup & Teardown
Vendors may begin setup between 5:30 AM and 6:30 AM on June 21, 2026. Roads close at 7:00 AM — all vehicles must be off the event grounds by this time. All booths must be fully set up and ready by 8:00 AM. Teardown begins at 3:00 PM sharp. Early breakdown is strictly not permitted and may affect eligibility for future events.
- 5
Vendor Responsibilities & Cleanup
Vendors are responsible for supplying their own tent (max 10×10 ft), table, chairs, and all display materials. Each vendor is fully responsible for cleaning up their booth area and removing all waste, packaging, and materials by the end of the event. Any garbage, debris, or materials left behind will result in a cleanup fee charged to the vendor.
- 6
Insurance
All vendors must carry a minimum of $2,000,000 general liability insurance. Proof of insurance must be provided prior to the event. Food vendors are additionally required to hold valid Ontario food handling permits and certifications.
- 7
Prohibited Items & Conduct
Vendors may not sell or display any items that are illegal, offensive, or inconsistent with the family-friendly nature of the event. The event organizers reserve the right to request removal of any items or displays at any time.
- 8
Event Cancellation
The Bronte Harbour Classic is an outdoor event. In the event of cancellation or significant modification due to weather, municipal requirements, or force majeure, the event organizers will not be liable for any vendor losses or expenses incurred.
- 9
Compliance
All vendors must comply with Town of Oakville bylaws, Ontario health and safety regulations, and any directives issued by event staff on race day.
- 10
Indemnification
The vendor agrees to indemnify and hold harmless TapeGeeks Inc., the event organizers, the Town of Oakville, and their respective officers from any claims arising from the vendor's participation in the event.